Support Home Administration of the Video Call platform Configure organisational information

Configure organisational information

What platform role do I need – Organisation Admin

This page shows you how to configure the elements of your organisation's information. Any changes made at the organisation level will be adopted by all new clinics created under that organisation.

The organisation information page includes:

General configuration
- Organisation name
- Default timezone for your clinic(s)
- Organisation logo
- Custom URL
- Privacy policy
- Troubleshooting URL
- Terms of use
- Support message for patients requiring assistance
Support contact
Share waiting area

Accessing the Organisation Information configuration

From the Organisation homepage, click on Configure

There are three tabs across the top that allow you to configure the organisation, one of which is Organisation Information.

Selecting the Configure section

General Configuration

Amend the name of the Organisation under Organisation Name and click Save to apply the changes.
Select the correct Timezone. This will be set when the organisation is created but Organisation Admins can check this and change if required.
Add a Custom URL. This will flow through to your clinics and take callers to a page on your website where they can access the Start Video Call button for their appointment. It will be the link you send to patients and will become your Waiting Area URL in the Waiting Area Dashboard (if a Custom URL is configured it replaces the normal Waiting Area URL that you send to patients).

Default Clinic Timezone for my Organisation

You can set your timezone at the Organisation level, under the Organisation Configure menu. This default setting will be adopted by all new clinics created under your Organisation and will ensure the waiting area hours relate to the correct timezone. Please note, editing the timezone at the organisation level will not change it for existing clinics, only for new clinics.

1. From the Organisation Information tab, click on the Default Clinic Timezone Note: The default clinic timezone for a newly created organisation is Brisbane and this should be set correctly when the organisation is created. Organisation Admins can check this at any time and change if required.
2. Select the correct timezone from the list.
3. Click on the Save button to apply the changes. Note: This only applies to new clinics created. Existing clinics will retain their clinic level settings - these can be edited at the clinic level..

Organisation Logo

Click on Add Logo to upload a new Organisation Logo and Save changes to apply - Add Logo changes to Change Logo once a logo has been added.
This logo will filter down to all currently created clinics within the organisation.
The maximum file size is 5MB.

Support Contact for my Organisation

Update the Support Contact information for internal staff support: contact name, email and phone. Click on Save to apply changes.

Support Contact- internal contact for Staff

Share Waiting Area/ Start Video Call button at the Organisation-level

Click on Share Waiting Area to see options for sharing with patients so that they can start a call and arrive in your clinic	Share Waiting Area- access options to the waiting area
Share using link - Copy the entry URL to send to your patients.
Launch using a button - Place a button on your web-page that patients can click on to start a video call in a new window. You can customise the text and colour of the button before copying the code. Make sure you click Save if you make any changes.
Embed into a page - Use an embed code on your web page that directly opens a Video Call consultation without leaving your web page. You can customise the dimensions of the video call frame by adjusting the width and height. Click Save to apply any changes.

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or speak to the Video Call team on 1800 580 771